Sometimes the description of unrelated products will have the keyword you are searching in the description.

For instance, in a keyword search for “bottle” you might get backpacks or bags that have bottle holders included because DC found that keyword in the product description.

You can filter out these results by unchecking the description field under the keyword field and selecting search again.

For most common searches, you are going to want to leave “Product Number” and “Product Name” selected when searching with a keyword.

Once you have done a keyword search in DistributorCentral, you can sort those products by any of these fields below:

1. Item Number
2. Item Name
3. Price
4. Minimum Quantity
5. Supplier

The Sort option is on the right side at the top of the search results page. Once you select one of the options, the page will reload with the products reordered based on the option you selected.

This sorting option would be especially helpful when you wanted to see the least expensive products first, if you sort by “Price $-$$”, it will resort the listings with the lowest priced products on the first pages.

Are you aware of our feature that allows you to conveniently view Supplier locations on a map when you do a product search in your DistributorCentral account?

To use this feature:

- First conduct a product search.
- Once the search results display, click on the Suppliers tab.

- Next, click on the See suppliers on a map link.

- The Suppliers for the corresponding search results will then display geographcally on a map. Click on a location to view the Suppliers.

A Distributor or Supplier can upload proofs to any order in DC and send those through the system to the Distributor from the Supplier or to the Customer from the Distributor.

The proof should be uploaded to the order as a pdf file. Once it is sent to the Customer (in the Distributors case) or the Distributor (in the Suppliers case), that customer has the capability to send an approval, comments or even ask for changes and a new proof.

The typical proof process works like this:

1. The Customer or the Distributor enters the order requesting a proof and artwork and sends it to the Supplier through DC

2. When the Supplier receives the order, their graphics department creates the art and either uploads the art to DC or they send the art to the Distributor.

If they upload the art to the DC order, the Distributor will receive a notification to view the proof.

If they send the art to the Distributor directly, the Distributor can go to the order and upload it to the order in their account.

3. Once the proof is attached to the order, the Distributor can send a notification to the customer to view and approve the proof back to them (the Distributor)

To send the proof to your customer, click on the #1 in the Order Summary in the image above, then click on Send to Customer in the below image.

4. When the customer has approved the proof, the Distributor gets a notification email and they can log in and approve the proof to the Supplier.

5. Once the Distributor has approved the proof, the Supplier gets a proof notification email as well.

If the Distributor has entered the proof themselves, they would need to email the proof notification of approval to the Supplier that is not using the DC system.

Below are key notes to remember:

The Distributor will need to take action to send the proof to the customer and then to also approve the proof to the Supplier.

Once a proof is uploaded to an order, it stays with that order unless it is deleted.

A Distributor can upload a new proof if changes are needed.

A customer can access the proof if the Distributor allows them to log into the My Account area of the Distributors website. See this Guide regarding Customer Order Tracking.

If the Distributor forwards the proof notification email from the Supplier directly to their customer, when the customer approves the proof, the notification would go directly back to the Supplier.

The new guides are listed below:

Virtual Catalogs and Flyers – for Supplier to upload their catalogs and flyers to their account and create Virtual Catalogs to add to their website. This guide should walk Suppliers through every step needed to get this accomplished and it shows them where the catalogs and flyers that they upload show up for Distributors.

Easy Website Setup – for Distributors to quickly set up a basic site based on our templates in DC. This guide should walk you through every step needed to get your site up and running with DistributorCentral.

Now there is a version of the Featured Product block that will randomly change to another product in any of your catalogs on your website that you choose, each time the page is reloaded. This is called the Random Product Block.

You can add this to any of your pages:

1. Log in to your DC account
2. Go to Websites > Add/Edit Websites
3. Click Edit next to your website (on the right side)
4. Click on Add/Edit Web pages
5. Select Edit to the right of the page to which you would like to add this block
6. Either click on Add New Block on the right side OR edit a current block that you want to change
7. Once you have selected the block template, go to “Change section Content to” and open the drop down menu
8. Select the Random Product Block
9. Pick the catalog that you want this product to pull from on the left. All your catalogs that have been added to this site will be there to choose from.
10. Save the changes at the bottom
11. Preview your site at the top right. Look it over and close the window 
12. Then go to Website Publisher and Publish New Changes to make this change show on your live site for your customers.

This image below is a sample of what a featured product block looks like. You can choose from a small, medium, or large image and you can also decide if you want a description or pricing listed.

Some Distributors choose to use these product blocks as “fillers” to help add website content and some use it to show off their most sold or most requested products. Feel free to use this feature in any way that you would like on your DC site!

You can upload your catalogs directly to your account under Products Menu> Upload PDF/Virtual catalogs.

The requirements for a PDF catalog are:

1. File must be a PDF

2. File must be smaller than 100 mb in size for Virtual Catalog use

(Please note that for DC to index your catalog for product searches, you will need to upload a file smaller than 30 mb. Most Suppliers are uploading the complete catalog for Virtual catalog purposes and then also separating their catalog into sections to be indexed in product searches and uploading them as separate files in this same area)

3. File should also be about 72 dpi resolution

Follow these steps to upload and get a link to your catalog that you uploaded:

1. Login to your DC account at www.distributorcentral.com

2. Go to Products Menu> Upload PDF/Virtual Catalogs

3. Click on Add New Virtual Catalog on the right

4. Enter in the Name that you would like to display for the catalog, a start and end date if needed, and click Browse.

5. Find the file on your computer and click Upload. It could take some time to upload depending on file size.

6. Then click on Save.

7. Now you will see that the file is listed on the PDF/Virtual Catalogs page. Under the catalog, click on Direct Link. This will generate the link that you would use to add the virtual catalog to your website. Copy the link in the address bar.

If a Distributor is researching  a Supplier in DC, they will see the contact information that the Supplier has offered when they set up their DC account. In some cases, the Distributor will also have other contacts that they work with, within that Supplier company.

For example, sometimes the Distributor has a sales representative within the company that they need to send all their orders to- instead of the general orders contact listed for all other Distributors to see. In this case, a Distributor can set up a “Private” contact for that Supplier. If they set up a “Private Orders” contact, all their order email notifications would go to that email for notification and then the order will go to the Suppliers DC account.

A Distributor can do this for any other type of contact as well, including a private artwork contact, sales , billing, customer service, proofs and orders.

This would work the same way for a Supplier.  A Supplier might work with a certain person within a Distributor’s company that the Distributor does not list for other Supplier to contact. A Supplier can also pick between any of the above Distributor Private contact types to add to a Distributors contact information.

BEFORE you do this , be aware that these Private contacts do override the other contacts in their account and it will effect where orders and other correspondence is being sent.

To set up a Private contact, follow the steps below:

For Distributors:

1. Log in to your DistributorCentral account
2. Go to Suppliers Menu> Supplier Contact Info
3. Search for the Supplier for which you would like to create a private contact
4. Click on Info to the right
5. Then click on Contacts tab
6. Click on “Add New Contact”
7. Now select the Contact Type in the top field
8. Enter the contact info needed
9. Save at the bottom
10. The next time you view this contact info, you will see those private contacts listed as well

For Suppliers:

1. Log in to your DistributorCentral account
2. Go to Distributors Menu> Distributor List
3. Search for the distributor for which you would like to create a private contact
4. Click on Info to the right
5. Then click on Contacts tab
6. Click on “Add New Contact”
7. Now select Type in the top field
8. Enter the contact info needed
9. Save at the bottom
10. The next time you view this contact info, you will see those private contacts listed as well

Until recently, Distributors depended solely on Suppliers to enter in data for freight so that the correct amount is added to the shopping cart on an order. Now, each Distributor can make that decision for themselves.

There are 9 different options that each Distributor can choose between to have freight calculated to suit the needs of their sites.

A distributor can do many things starting with adding a percentage to calculate in cases where the Supplier doesn’t offer freight or even turning off the freight calculation completely.

Below is a quick list of the preferences offered:

• Use the Supplier-provided freight data
• Set a flat shipping rate per item
• Set a flat shipping rate per order
• Add a flat fee to existing freight
• Add a percentage markup to existing freight
• Use the Supplier freight if available, if not available, use a flat fee
• Use percent of order total only (total of products)
• Use Supplier freight if available, if not available, use a percentage of product total
• No Freight – do not include freight on orders

To get to this preference:

1. Go to Account Menu > Preferences> Website Preferences
2. Click on Preferences to the right of the DC Site that you would like to modify the settings
3. Click on Shipping in the left box
4. Scroll down to the question titled, “How should shipping be calculated on orders?”
5. Select the option that you would like to use (see the guide below for an explanation of each option) and if needed enter your % in the field provided
6. Save your changes

See this guide to get instructions and a more detailed explanation of each option.

Did you know that you can add a reminder to that correspondence if you use Outlook?

This would be helpful in a situation where you need to go back to the order or take action with an order or customer.

One distributor is using it to remind herself to send out Thank You notes after orders ship and also reminding her when it is a customers birthday.

Some others are using it to remind themselves that they need to call their customer back for a follow-up.

__________________________________________________________________________________________

Follow these steps to set your reminder from an Order Summary page:

 1. Go to the Order Summary page

2. Go to the Customer order area at the top

3. Click on Add/Email to the right of the Correspondence section 

4. Then check the box to send a reminder at the top of the page and enter a date for the reminder (1 & 2 below)

5. Then scroll down to the bottom (make sure that you don’t have any external emails selected) and type in your reminder message. (3 below)

6. Click Save Correspondence. (4 below)

7. You will see a download message in your browser, you can click on that and select Open or Run (dependent on your browser)

8. Now select “Save and Close” in the top right of your Outlook Window. This will set up your Outlook and you will get a pop up reminder on the date and/or time specified.

You can also do this same type of reminder directly from your Customer Correspondence:

1. Find your customer in your database

2. Click on Edit

3. Click on the Correspondence tab

4. Now click on Add New Correspondence on the top left and follow instructions above starting with #4

 Let us know if you have any questions regarding this blog:  info@distributorcentral.com