Category Archives: Email

The Email Signature aka Your Virtual Business Card

As tech support reps for DistributorCentral, we go through 100’s of emails per week. Many Distributors have fantastic email signatures, complete with contact info, website, social networking links and even ads for specials. However, we come across others that aren’t so great…some don’t even have email signatures at all.

You should treat your email signature almost like it’s a business card. When emailing clients, you should definitely have links to your Facebook, and other social network accounts that you may have, and it’s a perfect way to allow your customer to know what specials you may have as well. BUT, don’t get too carried away. There is a fine line between having a informative signature, and one that’s annoying. In most email programs, you can even setup multiple email signatures, and rotate them depending on who you are contacting, such as a potential customer versus a current customer (see example below).

Oh yeah…It’s perfectly fine to put catchy quotes, or stock verbiage on your personal email signatures, but as far as business emails go, it’s probably best to stray away from adding your favorite quotes, religious verses, “save a tree, don’t print this email”, “do print this, deforestation creates jobs”, or any kind of verbiage that may distract your customer or potential customer. You never know what might offend them, and well, it could cost you a customer.

Free Email Hosting For Your Domain

You already may know that DistributorCentral provides free domain name hosting for websites that you create in DistributorCentral, but we’ll also host your email at no charge as well!

You can have as many email accounts and addresses as you like, for example, if you have ten employees, you can set each one up with their own mailbox.

As far as checking and composing your email:
– You can use our webmail application, which will be located in your DistributorCentral account once you setup your email account(s)
– You can have it setup to automatically forward to a current email account that you already have (i.e. Yahoo, Gmail, Hotmail, etc.)
– You can configure a desktop email application (i.e. Outlook, Windows Mail, Mac Mail, etc.) to check your email
– You can also configure your mobile device (i.e. BlackBerry, iPhone, Andriod, etc.) to checkyour email

Setting up your email is easy! Just follow these steps, or watch the short video below to learn how.

[youtube=http://www.youtube.com/watch?v=J_EQJDhd-D4&fs=1&hl=en_US&rel=0]

– Go to the Websites menu in your account and select Domain Names
– Here, your domain name will be listed and you can see a column titled Main Email, if you don’t see the word Yes in the Main Email column, click on Use This Domain
– When the Main Email column shows Yes, click on the Add Mailboxes button
– Next, locate the User account that you want to create an mailbox for (most likely the first one would be your Admin Account), and click on the Edit link for that account (you’ll need a Add A New User to setup separate email accounts)
– On the following page, enter in the email address that you would like to use in the Email Address field, and then click on Save
– Click the Setup Email link or on the Email Manager tab
– Confirm the email address and then click on the Setup Email button

Thats it! From this point you can add additional email addresses for the mailbox. You can also add new Users, and repeat this process to setup separate email accounts.

Click here if you want more info on domain hosting.

Updates for the DistributorCentral Webmail Interface

Attention DistributorCentral email users:

DistributorCentral has upgraded the webmail application for our users who have DistributorCentral hosted email. The upgrades will include a facelift to the appearance of webmail interface, as well as other features like the ability to attach multiple files to outgoing emails. The updates will also increase the speed of the application as well as the functionality in general.